• The Hall bookings are managed by the Bookings Secretary SARAH ANSLEY bookings@firbeckvillagehall.co.uk / 07792991299.

• If you would like to make a booking first check the date is available on the calendar on our home page. Please note only confirmed bookings are recorded.

• Please read the Terms and Conditions and Hire policy documents

• If you have any further questions, would like to view the Hall or make a provisional booking, please fill in the Booking Enquiry Form. Provisional bookings are kept for one week.

• If you would like to make a firm booking please fill in the Booking Form.

• Once complete, please email the booking form to bookings@firbeckvillagehall.co.uk 

• On receipt of the Booking Form, the Treasurer will email you an invoice for a non-refundable deposit of 20% of the hire charge. On receipt of payment your hire will be confirmed and the Calendar updated. 

• An invoice for the balance will be sent 30 days before the event. Payment is required before the hire period.

• Contact the Bookings Secretary a few days before your hire to arrange access.

Lettings to individuals and organisations based in Firbeck - £9.00 per hour for Main Hall / £5.50 per hour for Side Hall

Non-profit private lettings to individuals and organisations based outside Firbeck - £16.00 per hour

Commercial lettings - £25.00 per hour

Use of stage - £15.00 supplement

Music licence - £15.00 supplement

Movie licence - £5.00 supplement

Use of car park only - £10.00 per day

Gaining Entry

Please contact the Bookings Secretary a few days before your event to discuss arrangements for access to the Hall.

Please ensure that any outside caterers and contractors are aware of the hire period and that they will not be able to enter before or leave after the hire period.

Fire Precautions

Hirers must ensure that all precautions are taken against risk of Fire and damage to the property.

Instructions on what to do in the event of Fire can be found in the entrance hall.

It is your duty to point out to attendees of your event where the Emergency Exits and Fire Extinguishers are sited.

The Hall has no telephone and mobile reception is poor. You may have to contact neighbouring

properties to request access to a landline to phone the Emergency Services.

There are two Emergency Exits in the Main Hall, one in the Side Hall plus the Main Exit. In an emergency push hard on the bars of the doors and they will open.

All Fire Exits should be kept free from obstruction.

The assembly area is in the car park.

In the event of power failure the Emergency lights and Fire Exit lights will remain illuminated to aid

evacuation of the building.

Accidents / First Aid

A First Aid Box and Accident Report Book is located in the kitchen.

All recorded accidents must be reported to the Bookings Secretary.

Heating

Please do not alter the heating thermostat. The Hall is heated by a Ground Source Heat Pump which can take several days to adjust. If the hall is too warm please turn off the radiators remembering to turn back on before leaving the building.

Storeroom

Apart from the tables and chairs the contents of the storeroom belong to Firbeck Village Hall and Regular Groups and should not be used by ad hoc Hirers.

Furniture

Tables and chairs are kept on trolleys in the storeroom.

Please use the trolleys provided for moving chairs and tables in order to avoid injury.

Please stack chairs and tables on the trolleys provided in the storeroom when you have finished.

If you require use of the stage this will be assembled and taken down for you by a member of FVHMC.

There is a charge of £15 per hire period for this service.

Kitchen

The kitchen is equipped with a range cooker, refrigerator, freezer, water boiler, kettles, microwave, crockery, cutlery and glassware.

Hirers may use any of the equipment in the kitchen apart from items in the cupboard marked Private.

The oven should be used for reheating only.

The serving hatch opens using the key on the right, please follow the instructions for opening and closing.

You will need to bring your own table cloths and tea towels.

Decorations

You must not use drawing pins, tape or Blu-Tack on the walls or other surfaces. You may use the notice board and hooks situated around the hall. Please ask the Bookings Secretary for advice.

Audio visual system

The Hall is equipped with a laser projector, desk and hand microphones, dvd player and speakers connected via hdmi or bluetooth. Please let the Bookings Secretary know if you require access to the AV system.

Consideration for others

Please ask your guests to leave quietly at the end of your event to avoid disturbing local residents.

Cleaning

The hall should be left clean and tidy after the hire period so that everything is in order for the next user.

Cleaning materials can be found in the cupboard next to the kitchen.

You should :

• Wipe down kitchen work tops and oven if used.
• Wipe tables before stacking with the chairs on the trolleys provided in the storeroom.
• Sweep floors. Brushes are kept in the Cleaner's cupboard next to the kitchen.
• Place all rubbish in the dustbins in the car park. Replacement bin liners can be found in the cupboard next to the kitchen.

Locking up

Please make sure you close windows, turn off lights and appliances and lock the main door.

Return the key to the Bookings Secretary.

Comments

FVHMC welcome comments or observations that you may have about your hire of the village hall so that we can improve our facilities. Please contact us HERE

YOU CAN DOWNLOAD THIS LIST OF INSTRUCTIONS HERE

BEFORE THE HIRE

Who should I contact to make a booking enquiry?

Please contact the Bookings Secretary - Sarah Ansley bookings@firbeckvillagehall.co.uk / Phone

07792991299.

Is there car parking available?

Yes, 18 spaces plus 2 disabled spaces.

What’s the layout of the Hall?

Click on the link to see the Plan of the hall Link to Plan of the Hall in the About Us section

Can I visit the Hall before I book?

Yes, please complete the Booking Enquiry Form. 

Can I arrange a Bouncy Castle for my party?

The use of Bouncy Castles are not permitted as they are excluded from our insurance policy.

Is there a stage?

Yes, the hall has a modular stage system that can be erected to your specification. A charge of £15 per hire is made for this service.

What audiovisual equipment is available?

The hall has a laser projector, dvd player, speakers connected via hdmi or bluetooth and desk and hand microphones.

Is there WiFi in the Hall?

No, there is no WiFi available in the Hall.

What is the capacity of the Hall?

The hall is licensed and insured for up to 100 people.

What equipment is available?

A large cooker is available for re-heating food only, a refrigerator, freezer, microwave, water boiler, kettles, pans and utensils. There is also a selection of crockery, cutlery and glassware. Check with the Bookings Secretary for the number of items available.

What facilities are available for the disabled?

There are 2 dedicated disabled parking spaces. The Hall is on one level and is fully accessible for those in wheelchairs. There is a separate disabled toilet. A hearing loop system is also available, if required please ask for the system to be switched on.

Is any free time allowed for setting and clearing up?

No, you will be charged for the time you use the hall.

Can I provide alcohol at my event?

If alcohol is provided at the event completely free of charge or attendees bring their own, no licence is required. If you sell alcohol or sell tickets which include a free drink you will need to apply for a Temporary Event Notice (TEN) from Rotherham Metropolitan Borough Council. This also applies to outside caterers, their own licence is not valid for use in the Hall as the licence is specific to the premises. As the number of TENs is limited to 15 per annum you will need the permission of FVHMC as priority is given to FVH organised events. The Bookings Secretary will need to see the TEN licence at least 14 days before the event.

When do I pay for my hire?

The Treasurer will email you an invoice for a non-refundable deposit of 20% of the hire charge. On receipt of payment your booking will be confirmed. You will receive a further invoice for the balance approximately 30 days prior to the hire date. The balance is to be paid before the date of the event.

Do you have any restrictions as to who can hire the hall or the type of events taking place?

A hirer has to be over 18 years old. We reserve the right not to hire the Hall if we consider that activities or events are unsuitable or that there is inadequate supervision.

ON THE DAY 

Do I collect a key?

Please contact the Bookings Secretary to make arrangements.

My caterer wants to gain access before my event, what should I do?

The Hall is only available for the time period you have booked. If it is not booked by another hirer it may be possible, but you will be charged for the extended period.

Can I attach decorations to the walls and ceiling?

No. Tape and blu tack leave a residue which is difficult to remove. There are hooks around the hall that you may use as well as the noticeboard. Please contact the Bookings Secretary for further advice.

Will someone show me how to operate the audio visual equipment?

Yes, you will be given written instructions and shown how to use the equipment.

DURING THE HIRE 

What should I do in the event of fire?

Please refer to and familiarise yourself with the fire procedures prior to the event. As the hirer, you are the designated person responsible during the hire period.

Who should I report faulty equipment to?

After the event please report to the Bookings Secretary. If the fault is interfering with the running of your event please contact a member of FVH Management Committee immediately who will provide advice. A list of committee members can be found on the noticeboard in the Hall.

I’ve broken something belonging to the Hall, who should I report it to?

Report to the Bookings Secretary. Depending on what it is you may be charged.

How much cleaning do you expect me to do?

We expect that you clean the tables, sweep the floor, leave the kitchen clean and tidy and empty the bins into the dustbins outside. Tables and chairs should be placed on the trolleys provided and wheeled into the store room. Cleaning materials and equipment can be found in the Cleaner’s cupboard next to the kitchen.  You will need to provide your own tea towels. We reserve the right to charge a cleaning supplement.

Off-Site Hire Rates

Tables                             50p per item per hour

Outside Chairs            20p per item per hour

Terms

• We do not loan Indoor Chairs, Marquees, Gazebo, Crockery, Cutlery, Kitchen Pans & Utensils.

• Equipment can only be loaned if not required by Village Hall Hirers.

• A non-refundable deposit of 20% of the total hire charge is required to confirm the booking.

• The balance is due 30 days prior to the event.

• Cancellation - See Item 21 of the general Terms and Conditions.

• We reserve the right to charge a security deposit against damage.

How to book

Contact the Booking Secretary, Sarah Ansley, on bookings@firbeckvillagehall.co.uk to check that the equipment is available.

Fill in the Equipment Booking Form below and email to Bookings Secretary

On receipt of the equipment booking form the Treasurer will email an invoice for the nonrefundable deposit to confirm booking and a further invoice for the balance 30 days prior to the hire date.